Open Access Digital Repository of Ministry of Earth Sciences, Government of India

FAQs about ePrints@MoES

1. What is ePrints@MoES?

ePrints@MoES repository collects, preserves and disseminates in digital format the research output created by the MoES research community, institutions created and funded by the MoES and the various programmes and projects funded by the MoES. It enables the MoES community to deposit their preprints, postprints and other scholarly publications using a web interface, and organizes these publications for easy retrieval. While eprints@MoES can be accessed by anybody, submission of documents to this repository is limited to the MoES research community only.

2. What software is being used for ePrints@MoES repository?

ePrints@MoES repository is running on GNU EPrints.org open archive software, a freely distributable archive system available from eprints.org. ePrints@MoES complies with the Open Archives Initiative (OAI) framework allowing publications to be easily indexed by web search engines and other indexing services.

3. I want to deposit my article in the MoES repository. What are the steps to be followed?

Certain operations on the MoES repository requires login authentication. Submission is one such operation. In order to obtain a 'login id', you may please send an email request to admin[at]eprints.moes.gov.in.

Once you are able to login to the repository, follow the three steps explained below for online submission.

Step 1. Determine if the publication is eligible for deposit

For a publication to be eligible for deposit to ePrints@MoES, it should meet a few requirements:

  1. At least one of the authors must be from MoES or MoES funded institutions or projects
  2. It should be an acceptable document type preferabaly in PDF format
  3. It should conform to publisher's copyright policy. For details, visit Publishers' copyright policies on self-archiving

Step 2. Convert publication to acceptable electronic format

Preferred format is Adobe PDF format. It is not usually acceptable to deposit the publisher-produced PDF, unless the publisher gives permission to do so. Therefore, you may need to convert a copy of your document to PDF.

Step 3. Deposit the publication/eprints/article

  1. From the ePrints@MoES Homepage, click on the 'Login' link and use your 'login id' and the corresponding 'password' to login into the ePrints@MoES repository. Upon successful login, the following screen would appear:

  2. ePrints@MoES Login

  3. Click on the 'New Item' to start the deposit process. The following screen would show up:

    ePrints@MoES Submission


  4. Select the document / item type (journal article or conference paper etc)) that is being uploaded and click on 'Next' button to continue.


  5. In the next screen that shows up, you can browse the local system and select the file that contains the full text of the publication that is being uploaded. After selecting the file, you must click on the 'Upload' button to complete the selection process..

    ePrints@MoES Submission


  6. Subsequent steps involve in entering the metadata (bibliographic) details like the title, author, abstract, publication details, etc and are self-explanatory

4. What are the different types of documents / contents that can be deposited / uploaded into the ePrints@MoES repository?

  1. Journal articles
    • postprints (the final draft, as accepted for publication following peer review) or
    • preprints (the draft submitted for peer review)
  2. Conference papers
  3. Conference posters
  4. Conference proceedings
  5. Newsletters, Newspaper/ magazine articles
  6. Books
  7. Book chapters
  8. Departmental technical reports/ working papers
  9. Power Point Presentations
  10. Audio / Video Content
  11. Thesis and Dissertations
  12. Project Reports


5. Is it mandatory to include fulltexts (full article) for every deposit?

No, it is not. For all such deposits where the corresponding fulltexts are not available, furnishing just the metadata (bibliographic) details is acceptable.

6. While submitting an eprint, how do I ensure that the publishers' copyright policies are complied with?

Publishers' copyright policies related to archiving of publications in the institutional repositories are available from the Sherpa/Romeo Project. More than 90% of the publishers allow the final accepted versions of the publications to be included in the repositories.